GENERAL INFORMATION
- Applications are required of ALL vendors (no exceptions)
- Deposit requirements differ based on the type of concession.
- Photos are required of each concession or exhibit and/or service or product materials
- Preference is given to applicants who previously participated successfully at the State Fair and fully complied with the terms and conditions of their contracts.
- We typically receive more inquiries than we can accommodate.
- Because we strive to contract only the highest quality commercial exhibits and concessions, the openings are very competitive.
- Anyone chosen to receive a contract with the State Fair must have the qualificaitons and experience to serve our guests. Good references and a proven record of quality service are necessary for anyone seeking to offer their commercial presentation at the State Fair of West Virginia.
- Carefully review the listings below to determine your vendor type and space requirements. There is a link from each category that will provide you with more details and necessary application requirements.
You will NOT receive communication about your application untill there is availability in the area where you have applied. Spaces are assigned to provide a variety of goods and services to our customers. Your application will be kept on file for three years and you may be contacted at any time. Additional questions should be addressed to our Concession Manager , 304.645.1090.
Grandstand Marketplace (for retail sales or nonprofits), Outdoor Retail Sales or Displays, or Miscellaneous Nonprofits
Please use the application below. From year to year a variety of opportunities exist, including shorter exhibit segments vs. participating for the full nine day fair.
Outdoor Vendors -
All rental fees are based on FRONT FOOTAGE of space assigned. Fees are charged per foot. Outdoor concessionaires who need to rent a tent for their exhibit may do so through the State Fair. Spaces are assigned in 5' increments and a minimum of 15' is required. Utility fees are additional and will be outlined when a lease agreement is presented.
Indoor Vendors/Grandstand Marketplace -
Indoor booth spaces are 10 x 10 and 10 x 13. Some spaces will have special features. Prices start at $425 and up for all nine days of the fair and include electric. Water is not available. Phone service and gate admission for staff are extra.
State Agencies -
Please note that ONLY official State Agencies qualify for space inside the West Virginia Building and ONLY Agricultural Agencies, appproved by the West Virginia Department of Agriculture, qualify for space inside the Gus R. Douglass Annex.
Booth spaces are 10 x 10 with electrical service to each booth. Limited storage available. State agencies must submit an application before being considered for space in either the West Virginia Building or the Gus R. Douglass Annex. Spaces are limited and require a nine day commitment of staff and resources. Any agency that can not fulfill this commitment should consider a Community Service option.
Food Vendors -
Food vendors pay a base rent against a %. The base rent is based on front footage for mobile stands and square footage for permanent stands. Utility fees are additional and will be outlined when a lease agreement is presented. As of February 12, 2009, there are no openings for new food concessions.
Arts & Crafts/Heritage Village Marketplace -
This area is designed for anyone wishing to sell a handcrafted product who is willing to demonstrate their work/craft. Preference will be given to those able to demonstrate their craft and to those crafters whose product the committee deems to be "hand-made". Spaces are 10 x 10, with double spaces available. Vendors have the choice of participating for 5 days (August 14-18), 4 days (August 19-22) or all 9 days (August 14-22). Artisans are juried so that a variety of items may be offered to fairgoers. Artisans must reapply each year.
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Friday, 03 July 2009